Flexible Office Glossary

Why should I use Workthere?

We deliver a seamless and efficient process for you with a single primary point of of contact so you do not get overwhelmed by different providers. We provide expert knowledge of the flexible office market and therefore ensure you not only find the best space possible for your business, but also take the space at the best possible price. Wholly owned by Savills our experience across the market means our knowledge is second to none. The best part is our service is free for you to use as the occupier.

What is the difference between a coworking space and serviced office?

Coworking space typically encompsses a shared working working environment, often with an open plan and offers either dedicated desks for individuals or hot desks which provide a more flexible seating arrangement. A common serviced flexible office facility will offer a mixture of deciated private office suites for teams of 1 to over 100 people coupled with shared breakout areas, conference rooms and common areas such as outdoor terraces. It may also include a small co-working area as part of the offer.

How much office space do I need per person?

This varies among providers, operators and from building to building and can vary greatly based on the design and configuration. Typcially, flexible office spaces within a shared ecosystem will provide about 1 desk to 50 - 70 square feet. Self-containted private flexible office suites are often designed to accomodate employees at a ratio of 1 employee for every 100 - 175 square feet. This can also vary based on the number of private offices and conference rooms contained in the design.

How do you find & rent office space?

Our user friendly searchable online platform allows you to easily find office space around the world. Simply search for your location and adjust the filters to set for any specific qualitative or quantitative requirmens, then browse through the options. Our expert advisors are available to examine your business needs and to arrange viewings on your behalf. Once you have viewed the space, Workthere will negotiate the best price and flexible business terms to align with your business goals.

How do I advertise my coworking or office space?

It's free to list your space on our website by following these simple steps: 1. Create an account 2. Add your company information 3. Fill in the location details for the company 4. Enter the property details for each location including a description and list of available facilities 5. Upload high quality images (PLEASE NOTE: each image must be under 3 MB in file size) 6. Fill in the space you have available Review our useful guide that takes you through each step in more detail, and if you get stuck contact our team - we're here to help!

What do coworking spaces include?

The precise offering will vary among all coworkig operators. In general you can expect to have access to shared kitchenettes, break-out spaces, bathrooms, huddle rooms, confrerence rooms and telephone booths. Some coworking spaces will also include screening rooms, gyms, and recording studios, as well as outdoor spaces terraces exclusively for use by their members.

What is included in a serviced office?

The facilities available in a serviced office vary among providers, and between different buildings. Often you can expect to have access to a kitchen or meal preparation area, bathrooms, telephone and conference rooms, and break-out or leisure areas. Serviced office providers may also include access to gyms and rooftop terraces or outdoor space depending on the location.

How quickly can I move into my new office?

This usually is most reliant on the type of workspace you're getting. For coworking memberships you can move in as early as the next business day in some cases. Serviced space can vary more depending on your requirements and corporate needs, and we are committed to negotiating a timescale that works best for your business, logistical and operational needs.

How do I arrange a viewing?

Once you've found an office space that will work for your team, you can either request a viewing through our website or get in touch with our experts to answer questions about any of the locations listed on our site.

What is the cost of using Workthere for a business looking for space?

For businesses seeking to find a flexible office there is no cost to use our service. We are paid a referral fee by the operators / providers that list space on our website.

Do you offer short term office contracts?

Absolutely! Flexible office space is an ideal solution for short-term office space requirements. Or if you need a touch more space, you can rent private offices for temporary accommodation, sometimes referred to as swing space, for a matter of months during an office relocation, or for project specific space needs.

Do I have to pay real estate taxes on serviced offices and coworking spaces?

Typcially no, the monthly cost of a private office and coworking space is inclusive of all real estate taxes and operating expenses.

What exactly is 'Flexible Office Space'?

Flexible office space is an overarching umbrella term used to cover the various different types of space, from co-working to serviced offices to self-contained private suites offered on short-term flexible all-inclusive contracts. In general, these spaces are offered fully furnished, wired with WiFi and ready to use, available on a monthly contract, with all costs rolled into one monthly invocie. It is known as ‘flexible’ space as the monthly or 12 month contract is more flexible than your traditional five or 10+ year lease historically required from commercial office landlords and owners.

For more information on this, read our guide on what flexible space is and the different types of space

What is a Serviced Office?

A common serviced flexible office facility will offer a mixture of deciated private office suites for teams of 1 to over 100 people coupled with shared breakout areas, conference rooms and common areas such as outdoor terraces. It may also include a small co-working area as part of the offer.

​What is co-working space?

Historically coworking space typically encompsses an open shared working working environment, often with an open plan and offers either dedicated desks for individuals or hot desks which provide a more flexible seating arrangement. Members from different companies sit in the same area and "co-work" together.

Many Flexible Office spaces comprise both co-working and a serviced office, to provide members with as much choice as possible. Browse spaces now

What is hot-desking?

Hot desking is a system used in an office or coworking space where some or all of the desks are available for anybody to use as requested. Hot desking allows teams to move around an office space, encouraging collaborative working. Reservation of hot desks are managed by an array of available software solutions.

Understand more about hot-desking and its benefits beyond cost-saving

What is a fixed/dedicated desk?

A fixed or dedicated desk is a desk designated to a specific individual or business within an open-plan office space, meaning each person utilizes the same workspace each and every day.

What is a virtual office?

A virtual office allows you as the member to get the benefit of a registered address and telephone number but with no actual physical office space. Providers of virtual offices can handle your mail and telephone enquiries as part of the cost package.

What are incubators and accelerators?

Incubators and accelerators offer office space, subject matter expertise, and in some cases seed capital to help startups build their business. Space is usually taken for a finite amount of time, and access also often requires an application process that can be approved or rejected by the managment of the incubator.

Find out more about incubators in the creative sector

What is a membership?

To obtain membership, typcially a licence agreement(contract) between a flexible office space provider and a member is executed. Memberships are offered on flexible terms and are usually paid on a monthly basis.

What is a member?

A person who pays a membership fee to a flexible office space provider(or it is paid by the member's company on the member's behalf) in return for the use of the flexible office space. The fee is usually paid monthly by the individual, or on behalf of the individual by their employer.

My question isn't here!

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Start-up key terms

What is VC Funding?

Venture Capitalist funds manage money from investors that seek private equity ownership stakes in a business that show signs of strong growth projections. These funds typcially will fund the early stages of a company's growth.

What is crowd funding?

The process of increasing financial support for a project or venture via raising money from a large number of investors who each contribute a small amount.

What is Seed Funding?

The first round of funding that helps finance the initial stages a new venture to prove the validity of a particular business case. If successful, this round should hopefully be followed by an even bigger Series A round with the goal to scale a proven business case.

What is an angel investor?

An angel investor is an individual who injects their own seed capital ( as opposed to that of a fund) into a start up in exchange for a stake in the business.