Workthere Guide: Let your meeting room be a part of your success story

Wherether your employees have a shared workplace or a private office, meeting rooms are vital in today’s office market. Our previous study The Workthere Flexmark 3.0 shows that meeting rooms are a highly sought-after facility within flexible offices. Hybrid working is the new norm, resulting in meeting rooms being increasingly used as a meeting spot. What does your employees’ ideal meeting room look like, what is the importance of a meeting room and how do you optimally design this room to ensure that you and your colleagues are at peak productivity during work hours? You will read the answers in this blog!

The added value of a meeting room

Whether you have an online meeting in a shared space, a brainstorming session in a private office or are hosting business relations at the office: meeting rooms provide the perfect solution! Meeting rooms can facilitate confidential conversations, making a positive first impression, and allowing employees to focus and connect. Moreover, having indoor meeting rooms allows you to invite business associates.

Efficient meetings

Depending on the size of your (future) flexible office, it is advisable to check beforehand what kind of meeting rooms suit your core business. Do you frequently present to a wider audience, use medium-sized meeting rooms to organise focus groups or are you planning a brainstorm session every other week? There are various flexible workspaces offering a wide range of options. Make sure you take these criteria into account when discussing your workplace strategy. With the following 5 elements, you and you colleagues will take your meeting to an (even) higher level;

Audio is your new best friend

Despite the fact that visuals set the tone during a meeting, audio is just as important due to the rise of hybrid working. For example, sound walls in a large meeting room (± 50 sq m) counteract reverberation and echo. It is also important that the bass (low tones) and treble (high tones) on your audio system are set properly so that all voices – both online and offline – are always optimised.

Wireless working

You probably recognise this: people walk through the office with wireless headsets while calling or heading to the lobby during the day to answer some e-mails while enjoying a cup of coffee. Wireless working is a trend that is here to stay. It allows people to move flexibly through the office without being limited by cords and wires. Features like ClickShare also contribute to wireless working. With this, you can easily cast your screen to the monitor or TV in the meeting room. Almost all laptops support this function, so you do not have to install anything!

Booking rooms

If you have meetings on a regular basis, booking a meeting room will be part of your work routine. If all meeting rooms are often occupied, this messes up your schedule. You can consider leasing an extra meeting room. If you have a one-on-one meeting, we recommend that you take it outside, this is the most healty way!

Note: keep in mind that some landlords lease their meeting rooms to external parties as well. So be prompt when booking a meeting room in your flexible office.

Be well prepared

Imagine: your presentation is finshed, you thoroughly reviewd the content and your potential client has arrived. Once you enter the meeting room, you want to put your presentation on the screen, but technical problems prevent you from doing so. What a pity! Make sure you always check whether everything works properly beforehand so that you can make a dazzling (first) impression. After all, you don’t get a second chance to make a first impression!

Appearance does matter

Lenghty meetings in uncomfortable chairs with spotless white walls do not inspire creativity. In 2022, we can and should make a change. Our Flexmark 3.0 research has shown that meeting rooms are extremely important for any type of business, with meeting rooms ranking 2nd for most desired facility from flexible office occupiers. Therefore, make sure you choose a flexible workspace with fully equipped meeting rooms that match you company’s DNA. Do you already have a flexible office in mind with suitable meeting rooms? This will definitely pay off in the long run.

Looking for a flexible office with access to meeting rooms? We list thousands of properties across the globe. Start searching today, or get in touch with our team for help finding your perfect space.